European Commission mission allowances and hotel ceilings

European Commission mission allowances and hotel ceilings

This article provides the European Commission mission hotel ceiling and daily allowance scale for EU and non-EU countries and other jurisdictions.

It also contains other information relevant to “mission performers” as staff going on business trips on behalf of EU institutions are called.

Scale for EU Member States

EU countryEU country in FrenchDaily allowanceHotel ceiling
AustriaAutriche€102.00€132.00
BelgiumBelgique€102.00€148.00
BulgariaBulgarie€57.00€135.00
CroatiaCroatie€75.00€110.00
CyprusChypre€88.00€140.00
Czech RepublicRépublique tchèque€70.00€124.00
DenmarkDanemark€124.00€173.00
EstoniaEstonie€80.00€105.00
FinlandFinlande€113.00€142.00
FranceFrance€102.00€180.00
GermanyAllemagne€97.00€128.00
GreeceGrèce€82.00€112.00
HungaryHongrie€64.00€120.00
IrelandIrlande€108.00€159.00
ItalyItalie€98.00€148.00
LatviaLettonie€73.00€116.00
LithuaniaLituanie€69.00€117.00
LuxembourgLuxembourg€98.00€148.00
MaltaMalte€88.00€138.00
NetherlandsPays-Bas€103.00€166.00
PolandPologne€67.00€116.00
PortugalPortugal€83.00€101.00
RomaniaRoumanie€62.00€136.00
SlovakiaSlovaquie€74.00€100.00
SloveniaSlovenie€84.00€117.00
SpainEspagne€88.00€128.00
SwedenSuède€117.00€187.00
UKRoyaume-Uni€125.00€209.00
European Commission daily subsistence allowances and hotel ceilings for missions to EU countries | Source: Article 13, Staff Regulations Annex VII Remuneration and reimbursement of expenses

Scale for non-EU countries

Country or jurisdictionDaily allowanceHotel ceiling
Afghanistan5075
Albania50160
Algeria8585
American Samoa70135
Andorra68.89126.57
Angola105175
Anguilla75140
Antigua and Barbuda85140
Argentina75210
Armenia70210
Aruba80185
Australia75135
Azerbaijan70200
Bahamas75115
Bahrain80195
Bangladesh50140
Barbados75140
Belarus90135
Belize50135
Benin50100
Bermuda70140
Bhutan50130
Bolivia50100
Bonaire90185
Bosnia and Herzegovina65135
Botswana50135
Brazil65180
British Virgin Islands75140
Brunei60165
Burkina Faso5590
Burundi50115
Cambodia50115
Cameroon55105
Canada65165
Cape Verde5075
Cayman Islands60135
Chad65145
Chile70175
China55155
Colombia50120
Comoros5085
Congo Democratic Republic of105140
Congo Republic70115
Cooks Island50135
Costa Rica50140
Cuba75150
Djibouti65170
Dominica75140
Dominican Republic60170
East Timor50110
Ecuador50140
Egypt65140
El Salvador55125
Equatorial Guinea6085
Eritrea5080
Ethiopia50145
Fiji50120
French Guyana55140
French Polynesia60135
Gabon75115
Gambia50120
Georgia80215
Ghana70140
Grenada75140
Guadeloupe65115
Guam60135
Guatemala50125
Guinea-Bissau5090
Guyana50160
Haiti65125
Honduras50125
Hong-Kong60205
Iceland85160
India50195
Indonesia50145
Indonesia – East Timor50110
Iran55145
Iraq6085
Israel105210
Ivory Coast60130
Jamaica60170
Japan130275
Jordan60135
Kazakhstan70175
Kenya60165
Kiribati60145
Korea. North50180
Korea. South100200
Kuwait85175
Kyrgyzstan75180
Laos50145
Lebanon70190
Lesotho50100
Liberia85150
Libya50175
Liechtenstein8095
Macao5595
Madagascar50105
Malawi50165
Malaysia50160
Maldives50135
Mali6095
Marshall50135
Mauritania5075
Mauritius60140
Mayotte50110
Mexico70185
Micronesia55135
Moldova80170
Monaco72.5897.27
Mongolia7090
Montenegro80140
Montserrat55140
Morocco75130
Mozambique60140
Myanmar5075
Namibia5085
Nauru50135
Nepal50135
Netherlands Antilles90185
New Caledonia55135
New Zealand60125
Nicaragua50135
Niger5075
Nigeria50185
Northern Marianas70135
North Macedonia50160
Norway80140
Oman70135
Other Countries60145
Pakistan50130
Palau50135
Panama50160
Papua New Guinea55135
Paraguay50140
Peru75135
Philippines60150
Puerto Rico65140
Qatar65135
Republic of Guinea50135
Réunion6090
Russia90275
Rwanda65160
Saint Kitts and Nevis85185
Saint Lucia75140
Saint Vincent and the Grenadines75190
Samoa50135
San Marino60.34114.33
Sao Tome and Principe6095
Saudi85195
Senegal65135
Serbia80140
Seychelles85140
Sierra Leone55135
Singapore75150
Solomon Islands50120
Somalia50125
South Africa50145
Sri Lanka50105
Sudan55215
Suriname55125
Swaziland5090
Switzerland80140
Syria80145
Taiwan55200
Tajikistan75110
Tanzania50200
Thailand60145
Togo6095
Tonga50105
Trinidad and Tobago60115
Tunisia6085
Turkey55165
Turkmenistan80150
Turks and Caicos Islands55135
Tuvalu50135
Uganda55180
Ukraine80190
United Arab Emirates70195
United States of America (except New York)80200
United States of America ( New York)100275
Uruguay55160
US Virgin Islands55140
Uzbekistan75155
Vanuatu60110
Vatican City60.34114.33
Venezuela85125
Vietnam50205
Wallis and Futuna Islands50135
West Bank and Gaza60110
Yemen60165
Zambia50135
Zimbabwe50115
Other Countries60145
European Commission daily subsistence allowances and hotel ceilings for missions to non-EU countries | Source: European Commission 24 January 2002 Decision on mission allowances for countries outside the European Union

Scale for EU candidate countries and potential candidates

The below table presents mission DSA and hotel ceilings just for the countries in the process of accession to the European Union, i.e., the six Western Balkans countries – Albania, Bosnia and Herzegovina, Kosovo, Montenegro, North Macedonia, Serbia – as well as Moldova and Ukraine.

CountryDaily allowanceHotel ceiling
Albania50160
Bosnia and Herzegovina65135
Kosovo60145
Moldova80170
Montenegro80140
North Macedonia50160
Serbia80140
Ukraine80190
European Commission daily subsistence allowances and hotel ceilings for missions to non-EU countries | Source: European Commission 24 January 2002 Decision on mission allowances for countries outside the European Union

Exchange rate for expenses in other currencies to euro

If a mission performer has incurred costs in other currencies than euro, the person needs to convert them to euro according to the official EU exchange rate for the month when expenses were incurred as proven by a receipt or a similar document.

For this purpose European Commission has set up the InforEurope exchange rate calculation portal. InforEruope provides “the European Commission’s official monthly accounting rates for the euro, the corresponding conversion rates for other currencies and historic conversion rates from 1994”.

Applicable documents

At the moment (2022) the missions of all EU institutions are regulated by the 27 September 2017 European Commission Decision on the general provisions for implementing Articles 11, 12 and 13 of Annex VII to the Staff Regulations of Officials (mission expenses) and on authorised travel Guide to missions and authorised travel. The Decision and its Annex can be downloaded from the European Commission Register of Comission Documents and is also below by clicking on the relevant download buttons.

Daily allowances and hotel ceilings for missions to non-EU countries and jurisdictions are defined in the European Commission 24 January 2002 Decision on mission allowances for countries outside the European Union.

Updating of EU mission allowance and hotel scales

The above expense scales for missions to EU countries are reviewed every two years by the European Commission to account for inflation (deflation) and can be adjusted up or down. The current mission expense scales for EU countries are always published in the Staff Regulations. However, in practice, the scales are seldom updated, as the current DSA and hotel ceilings haven’t changed since 2017.

European Commission Guide to Missions

Full text of the European Commission Guide to Missions can be downloaded below in both Word and PDF formats. Full name of the document is “Decision on the general provisions for implementing Articles 11, 12 and 13 of Annex VII to the Staff Regulations of Officials (mission expenses) and on authorised travel Guide to missions and authorised travel and its Annex.”

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