Seconded National Experts (SNEs) salary calculator

Seconded National Experts (SNEs) salary calculator

This article provides an overview of the salaries and benefits available to Seconded National Experts (SNEs) that are temporarily contracted by the European Comission, EU Agencies and some other EU institutions. It also contains an SNE salary calculator for download.

Technically, SNEs only receive ‘allowances’ from EU institutions, however, ‘salary’, ‘allowances’ and ‘remuneration’ are used interchangeably below. For tax purposes its important to remember that the funds received by SNEs from any EU institution are ‘allowances’ which are not taxed either by EU nor may be taxed by the EU Member State or the seconding institution.

What is an SNE?

Seconded National Experts are employees of EU Member States’ national, regional or local public administration institutions who are “lent” to EU institutions for a period from 6 months to 6 years.

SNEs can be ‘paid’ and ‘cost-free’. ‘Paid’ status for SNEs meand that they are paid allowances by the receiving EU institution which also might cover such expenses as childrens education. ‘Cost-free’ SNEs means that their income solely comes from the seconding institution and the receiving EU institution does not pay any costs associated with hosting the expert.

‘Cost-free’ experts usually are remunerated following national rules for diplomatic staff and receive substantial national allowances and other top-ups to their salaries like free school for children. This article focuses on the SNEs who receive allowances from the contracting EU institution, because the conditions for ‘cost-free’ experts significantly differ from one country to the next.

How much are SNEs paid?

The remuneration package of SNEs consists of two parts:

  • Salary and social contributions of the sending national authority (pension, healthcare insurance etc.).
  • EU allowances: 1) Daily Subsistence Allowance and 2) Monthly Subsistence Allowance.

While working for an EU institution, the Seconded National Experts should continue to receive national salary from their seconding institution, as well as any other benefits like social security payments, accrual of pension periods and capital, service years in public administrations or law enforcement institutions. However, whether national salaries continue to be paid depends on the country and even by institution on the national level (older EU Member States usually continue to pay salaries, whereas newer ones often don’t). Because the total amount of SNE allowances approximately equals the take-home pay of Administrators in grade AD5 it is very feasible to be an SNE even without the national salary in most EU Member States.

As of 2021 the special Seconded National Experts Daily Subsistence Allowance is EUR 144.31. It is paid for every day of the month including weekends. Hence, the SNE DSA amount varies depending on the number of days in a month (28 to 31 days) from EUR 4040.68 to EUR 4473.61.

Importantly, the allowances SNEs receive are not adjusted by the Correction Coefficient, in contrast to the salaries of regular staff of EU institutions. This means that no matter where in the EU you work as an SNE, you will receive the same amount of allowances.

SNE DSAMonthly SNE DSA amount
EUR 144.31EUR 4040.68 to 4473.61*
(28 days to 31 days)
*Amount depends on the number of days in a month

The Seconded National Experts Monthly Subsistence Allowance is paid to theoretically allow the SNE to return once a month to her/his home country. The amount of this allowance depends on the distance between the place of origin and place of employment. The below table gives a summary of amounts of this allowance.

Distance between place of origin and place of secondmentSNE Monthly Subsistence Allowance
0-150 km0.00 EUR
150-300 km92.76 EUR
300-500 km164.90 EUR
500-800 km267.99 EUR
800-1300 km432.90 EUR
1300-2000 km680.27 EUR
2000-10000 km814.28 EUR
SNE Monthly Subsistence Allowance amount depending on distance between place of origin and place of employment

SNE salary – sample calculations

SNE salary calculation template

For calculations choose the column with right distance between your ‘place of origin’ and ‘place of secondment/employment’ and then add up amounts in all rows of that column. You can also use the calculator available for download below.

Distance of EU institution from place of origin0-150km150-300km300-500km500-800km800-1300km1300-2000km2000+ km
National salary???????
SNE Daily Subsistence Allowance4329.34329.34329.34329.34329.34329.34329.3
SNE Monthly Subsistence Allowance0 EUR92.76 EUR164.9 EUR267.99 EUR432.90 EUR680.27 EUR814.28 EUR
Total SNE salary4329.34422.064494.24597.294762.25009.575143.58
Total FINAL SNE salary???????

EXAMPLE: Salary calculation for a Belgian SNE contracted by CEPOL in Budapest, Hungary

The below table shows remuneration calculation for a Belgian Seconded National Expert with a contract with CEPOL, the EU Agency for Law Enforcement Training. The calculation assumes an air distance of 1129km between Brussels and Budapest and a national net salary of 3000 EUR, but you have to replace both values with your own distance and actual salary numbers.

Distance between place of origin and place of employment/secondment is always calculated “as the crow flies” in a straight line and does not take into account any ground travel challenges like terrain or road repairs.

National salary EUR3000*
SNE Daily Subsistence Allowance EUR4329.30
SNE Monthly Subsistence Allowance EUR  for distances of 800-1300km between home and EU institution432.90
Total SNE salary EUR7762.20
Belgian SNE remuneration calculation for contract with CEPOL.
*National salary is not indexed by the Correction Coefficient.

The downloaded file contains a simple Excel table (as in the picture below) with instructions on how to calculate your final SNE remuneration package.

Screenshot of the SNE salary calculator by EUemployment.com

EU rules state that all allowances to SNEs must be paid every month no later than by the 25th day of the month. This differs from regular EU institutions staff that receive their salaries by the 12th day of each month.

Other benefits in addition to allowances

Just as regular staff of EU institutions, SNEs are entitled to the same working time rules. SNEs are entitled to:

  • Annual and special leave
  • Sick leave
  • Maternity and paternity leave
  • Coverage of mission (business trips) expenses
  • Training available to regular staff (in most institutions)

Types of special leave usually available to SNEs:

  • marriage of the SNE: two days;
  • serious illness of spouse: up to three days;
  • death of spouse: four days;
  • serious illness of a relative in the ascending line: up to two days;
  • death of a relative in the ascending line: two days;
  • birth of a child: ten days;
  • serious illness of a child: up to two days;
  • death of a child: four days;
  • removal for taking up duty : 2 days
  • adoption of a child : 20 weeks, or 24 weeks in the case of adoption of a disabled child.

Duration of contracts

Most SNEs are usually contracted for periods from 6 months to 2 years. It is common that SNE contracts are extended for up to 4 years (usually 2 plus 2 years). In exceptional circumstances, usually justified by the expertise of the particular SNE and its lack at the EU institution, their contracts can be extended for up to 6 years.

After SNE contracts end, the persons are expected to return to their national administrations. However, a significant number of SNEs manage to find a job and remain at their EU institution as they often pay more and offer better social guarantees than the homecountry civil service.

EU conditions

For a public official to become a civil servant, one has to satisfy the below general conditions. In additional, of course, the person has to be an expert in the particular policy or operational field.

  • Employed by public administration of eligible countries for at least 12 months.
  • Must legally remain in the service of the sending country (EU Member State or other) for the duration of the contract with an EU institution with the possibility to return to her/his previous or similar position.
  • Have at least 3 years of work experience.
  • Know at least two EU languages including English/French (depending on the main working language used in the particular EU institution).

SNEs also have a number loyalty requirements that also apply to other staff categories:

  • SNEs must work in the interest of the contracting EU institution.
  • Any rights to intellectual assets produced during the secondment period remain as property of the contracting institution.
  • SNEs are not allowed to give privileged access to their seconding state or institution to documents or other information thay can access while working for an EU institution.

Following the formal whetting process, SNEs usually have to undergo a test in their fielf of expertise and and interview. The process is identical to how EU agencies and other institutions that don’t use EPSO procedures select their candidates. You can read more here about the EU agency selection process (tests and interviews).

SNE reserve lists

Justs as in other selection processes in EU institutions, it is common for the top candidate to get the advertised post, while other top candidates are placed on a reserve list and are offered another post once it becomes available without advertising the vacancy. For this reason, if you are interested in becoming an SNE in a particular institution, you should start applying at least two years in advance of the ideal secondment period to ensure that you are on enough reserve lists to be offered a post or to try to negotiate it. Institutions can only offer a post to a potential SNE if he or she is already shortlisted.

Why are EU institutions hiring SNEs?

The official reason why EU institutions contract SNEs is to benefit from specialized knowledge and experience of Member States experts, particularly in areas where such expertise is not readily available.

Another and, in practice, just as important reason – it allows the EU institutions to hire extra staff when permanent employment positions (Administrators, Assistants and Contract Agents) are not available for administrative or financial reasons.

Where to find SNE vacancies?

SNE vacancies are usually listed in the same locations as for other contract types (see hiring portals of EU agencies), however the selection process is usually much simpler, consisting just of filling out an application form and an interview, withouth the testing that applicable to other contract types.

Who can become an SNE?

Most SNEs are experts from EU Members States and the European Free Trade Area (EFTA) public administration institutions like ministries of government agencies.

Some EU agencies like Eurojust even accept staff of universities and research organisations and enterprises operating in the public sector. However, such broad acceptance of various SNE background is not common. As an example, the Single Resolution Board emphasizes its independence from private interests and requires management to approve “non-regular” SNEs on a casey-by-case basis.

Single Resolution Board’s Management Board decision about SNEs

EU institutions increasingly also accept staff of international institutions, as well as the so-called IPA and ENP countries. IPA stands for the Instrument for Pre-Accession Assistance and covers ‘EU candidate countries and potential candidates’. These are the six Western Balkans countries – Albania, Bosnia and Herzegovina, Kosovo, Montenegro, North Macedonia, Serbia – and as of July 2022 also Ukraine and Moldova. ENP stands for the European Neighbourhood Programme and covers a broader set of countries in Europe’s Soutner and Eastern neighborhoods.

Moving from SNE status to permanent employment

While there are no public statistics about how many SNEs remain in the EU institutions after their secondment is over, it most likely is a substantial number. This is due to the fact that salaries in EU institutions compared to most member states except the very affluent ones are relatively competitive.

SNEs over their secondment have not only gained an insight into how an institution works, but also proved their worth and built the necessary social networks. Hence, when the end of the secondment period arrives and there are vacancies at the institution, SNEs have an advantage over most competitors coming from the outside.

Experiences of other SNEs

If you are interested in experiences of SNEs in a particular EU institution or of your compatriots, one of the best ways to get in touch with a relevant colleague is through LinkedIn. People usually list their post title as “Seconded national expert to [name of institution]”, hence it is easy to find. Don’t hesitate to drop a message as most people are happy to share their experiences even with strangers, particularly if they see your LinkedIn profile at the same time.

I found the below video of an Irish SNE quite ilustrative of the whole secondment experience.

Information for SNEs by EU institution (where available):

Do you have any questions or suggestions for this article? Please comment below and let’s make this resource better for other readers!

* This designation is without prejudice to positions on status, and is in line with UNSCR 1244/1999 and the ICJ Opinion on the Kosovo declaration of independence.

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