This article provides the European Commission mission hotel price ceiling and daily allowance scale for EU and non-EU countries and other jurisdictions.

It also contains other information relevant to “mission performers” as staff going on business trips on behalf of EU institutions are called.

EU Member States

All non-EU countries

Exchange rate for expenses in other currencies to euro

If a mission performer has incurred costs in other currencies than euro, the person needs to convert them to euro according to the official EU exchange rate for the month when expenses were incurred as proven by a receipt or a similar document.

For this purpose European Commission has set up the InforEurope exchange rate calculation portal. InforEruope provides “the European Commission’s official monthly accounting rates for the euro, the corresponding conversion rates for other currencies and historic conversion rates from 1994”.

Applicable documents

At the moment (2022) the missions of all EU institutions are regulated by the 27 September 2017 European Commission Decision on the general provisions for implementing Articles 11, 12 and 13 of Annex VII to the Staff Regulations of Officials (mission expenses) and on authorised travel Guide to missions and authorised travel. The Decision and its Annex can be downloaded from the European Commission Register of Comission Documents and is also below by clicking on the relevant download buttons.

Daily allowances and hotel ceilings for missions to non-EU countries and jurisdictions are defined in the European Commission 24 January 2002 Decision on mission allowances for countries outside the European Union.

Updating of EU mission allowance and hotel scales

The above expense scales for missions to EU countries are reviewed every two years by the European Commission to account for inflation (deflation) and can be adjusted up or down. The current mission expense scales for EU countries are always published in the Staff Regulations. However, in practice, the scales are seldom updated, as the current DSA and hotel ceilings haven’t changed since 2017.

European Commission Guide to Missions

Full text of the European Commission Guide to Missions can be downloaded below in both Word and PDF formats. Full name of the document is “Decision on the general provisions for implementing Articles 11, 12 and 13 of Annex VII to the Staff Regulations of Officials (mission expenses) and on authorised travel Guide to missions and authorised travel and its Annex.”